Training room: definition, setup, usage, benefits



Making the most of your training room will equip your staff for any task ahead of them. However, you first need to know how to set them up — and the audiovisual solutions that help them reach their full potential.

Read on to learn more about the right way to use your training rooms, including the features and many benefits you can expect.

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What Is a Training Room: Definition

A training room is a dedicated space for teaching employees about their role, as well as how to use the company’s technology. Some of these rooms also double as meeting spaces. However, the exact setup will depend on the scale and needs of your business. Every industry uses these rooms in a way that matches their unique approach to onboarding.

Training room

What Is a Training Room Used For?

The main purpose of a training room is to help employees learn new skills. For new members of the team, this often includes other onboarding information. Even long-time employees will need more training if the business decides to add new equipment, such as video walls, to its setup.

Companies can also use these rooms to make sure staff members know about new clients. This is important in sectors where every business relationship is unique and requires a personalized touch. A training room is ultimately a space for the team to learn how to work at their best.

How To Set Up a Training Room?

Every training room is different, so make sure yours can suit the company’s needs as they grow and change over time. For example, if your team will likely be working with computers often, add enough devices to fill the room. If you need to train dozens of staff members in one session, it’s paramount that you choose a big enough space.

Comfort is another vital factor; your employees can only take in the training if they have suitable furniture. The room must also be accessible for team members with disabilities. At minimum, the training room needs to have clear pathways and adjustable desks. A boardroom setup might be the most effective; this will help encourage your staff to participate in any discussions.

 

What Are the Most Important Features in a Training Room?

Beyond the actual layout, there are plenty of key features your training room needs. These keep your team engaged, even for sessions that last for several hours. Here are key features that will guarantee a successful training space:

  • Climate control: If your staff members are busy trying to cool down, they won’t be able to focus on the tasks at hand.
  • Refreshments: Snacks, water bottles, and a coffee machine will also help your team stay full of energy during a long day.
  • Soundproofing: If the training room is next to where other members of staff are working, good sound insulation will stop distractions.
  • AV technology: Audiovisual systems can streamline training by making it easier for team members to understand their duties.
  • Flexible seating: Even if the room is usually in a boardroom setup, it needs to fit a range of formats, including workshops.

Most Important Features in a Training Room

What Kind of AV Equipment Is Needed in a Training Room?

Audiovisual solutions make training sessions more interactive and engaging. Visual learners will especially benefit from the use of screens and other visual aids. However, this equipment goes beyond simply giving a presentation on an HD monitor.

The usual types of AV equipment for training rooms include:

1. Video Conferencing Software

Some employees might work from home, perhaps in another country entirely. You can use video conferencing software to stream sessions for anyone who can’t attend in person. This is also useful for staff members who are ill that day.

2. Interactive Whiteboard

When planning a conference to train your staff, an interactive whiteboard is important for helping collaboration. Instructors can annotate their presentations to make their points or open the floor to team members so they can share their ideas.

3. Speakers and Microphones

High-quality audio equipment ensures everybody in the room can understand the session. If the room is quite large, wireless lapel microphones help carry an instructor’s voice. Matrix switchers also make it easier to route multiple audio sources.

What Are the Benefits of Training Rooms for Companies?

Training rooms, even if they are simply repurposed meeting rooms, ensure your company’s staff understands their responsibilities. For this reason alone, you must make these spaces a priority in your business strategy. The benefits they can offer include:

  • Skill development: Training rooms offer your staff an opportunity to focus on gaining new abilities which improve the quality of their work.
  • Understanding new technology: As your business takes on new equipment, an extensive training session teaches employees how to use it.
  • Fostering collaboration: As training rooms are a collaborative space at heart, employees can give live feedback and form closer bonds.
  • Efficiency: High-quality training sessions show staff members the simplest ways to finish their tasks, allowing them to work more efficiently.
  • Career planning: The skills that employees develop in training rooms could also prepare them for the next position they take on.

Benefits of Training Rooms for Companies

How To Make the Most out of a Training Room?

As with any space on your company premises, a training room is an investment. You can get the best results from it by making sure the training itself is high-quality. Take employee feedback on board and use it to improve future sessions for every attendee.

A modular setup could again help you adapt the room to different types of training sessions. For example, the tables could split apart for sessions that require small groups. Your firm’s approach to training will ultimately decide if this space is successful.

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Final Thoughts

Training rooms are critical for making sure your staff know how to perform their duties and make use of new technologies. Creating a comfortable, engaging, and flexible experience is the key to helping your employees grow within the company.

By taking the above into consideration, you can help your training room grow into an incredible space that enriches your business.

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DEXON Systems

+36 23 422 804
+36 23 445 199




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