Audio Visual Presentation Equipment: 12 Things You Must Have
Creating a great presentation is about more than just making sure your content is in perfect condition. Presenters that want to create effective presentations no matter the venue or audience size will need to carry the right presentation equipment with them at all times, ensuring they can work in any venue at any time.
However, it can be tricky to understand what equipment you need for your business presentations. Don’t worry; we’re here to help. We’ve compiled this guide to 12 essential business presentation equipment so you can take your presentations to the next level!
How can you make an appealing presentation?
To create an appealing presentation, you must use the right AV equipment. Getting your hands on the right equipment will allow you to create a dynamic presentation that boosts engagement and leaves your audience craving more from your business.
Having the correct equipment also helps you accommodate larger audiences in different venue sizes. This can help you be a lot more flexible with your presenting schedule, which can result in more business opportunities.
How to choose the right equipment for audio-visual presentations
The best way to choose the right audio-visual equipment is to consider your presentation goals and audience size. Your audience size will dictate how extensive you need your supporting AV equipment list to be.
For example, if you’re presenting to hundreds of attendees in a large-scale conference, you’ll definitely need a microphone and a comprehensive sound system. However, if you’re presenting in a small conference room to a select number of colleagues, you probably won’t need to use speakers and microphones!
Your engagement goals will also dictate what equipment you need. For example, if engagement is one of your priorities, then you should choose visual equipment to take your production value to another level!
Business presentation equipment list: what are the 12 things your company needs?
Here’s 12 things that you’ll need for a successful business presentation:
1. Portable speaker
One of the first things you’ll need to include in your business presentation list is a portable speaker.
If you’re presenting in unknown locations on a regular basis, it’s good to bring a portable speaker to account for any venues that might not have access to AV equipment.
With a portable speaker, you can ensure that all of your audience will hear your valuable input, no matter the acoustics!
2. Wireless microphone
Wired microphones make it very difficult to interact with your audience and transport them between locations. So, we recommend using wireless microphones for your business presentations. These are essential pieces of equipment if you’re presenting in an environment that doesn’t carry sound well and catering to anyone with hearing impairment.
Wireless microphones allow you to move freely around your presenting venue, facilitating more audience interaction and engagement.
3. Flipchart
Although simple, flip charts are a great piece of equipment for your presentation. Suppose an audience member makes an amazing suggestion for a product that you want to note down. In that case, you can use a flip chart to note down audience contributions for all your audience to see to make the experience more interactive.
Flip charts are also a must for smaller-scale business presentations, as your presentation is likely to spark group brainstorming sessions. With a flip chart, you can easily map out ideas that you can take to your next presentation for inspiration.
4. Good quality video screen
Having the right video screen and visual technology is a big part of staging an effective business presentation. Your choice of video screen will also have a big impact on your engagement levels, so it’s important to choose a dynamic video display method that engages and excites your audience.
We recommend using a video wall as your primary visual communication method. This wall consisting of multiple monitors is a great way to communicate a high volume of information with ease.
With a video wall, you can separate individual monitors and stream snippets of content in a digestible yet engaging manner. We think this is far more effective than relying on standard interactive whiteboards!
5. Video wall controller
The video wall controller is a must-have for any presenter wanting to use a Windows operating system with a desktop on their video wall. With a video wall controller, you can manage input signals from HDMI, DVI and SDI sources that then transmit to multiple monitors across your video wall.
You can easily control your video wall layout with a controller by dragging and dropping content across the screen into your desired position. We think this is a must for all AV presentation projects!
6. Video wall matrix switcher
A video wall matrix switcher is perfect for any presenter looking for an all-in-one solution. This control box processes input and output signals while seamlessly switching between different input signals.
This system is a must for any presenter managing a demanding AV project, as it provides a single interface for multiple functions. You can also generate fade in and out effects with this switcher, making it the perfect tool for making your presentation more dynamic for your audience.
 |
 |
7. Video wall processor
A video wall processor is a great way to increase your presentation’s production value. A video wall processor is a control box that transforms video signals from HDMI sources into viewable content.
Processors help presenters control their video wall layout by displaying footage over video wall screens, no matter the size or video wall positioning. Processors also allow presenters to create impressive effects like streaming background videos with accompanying text or images, seamless switching and fading in and out.
This can have a positive impact on your audience engagement.
8. HDMI cables
Most audio-visual equipment uses HDMI cables to transmit video signals from the source to the screen. Although necessary, it’s easy to lose a HDMI cable, which can have a devastating impact on your presentation, especially if you routinely use video presentation systems like controllers or processors.
It’s always best to pack a few extra HDMI cables into your bag before heading to a venue. This will mean you can adapt to their AV equipment availability and account for any lost or left-behind HDMI cables from your previous presenting gig!
9. Portable projector
If you’re a presenter on the go, you’ll understand the frustration of having inconsistent visual systems to display your presentation. However, there’s a pretty easy and affordable solution to this.
Portable projectors are a great way of packing a cinematic experience into a relatively small box. With a portable projector, you can use any blank wall in any venue to stream your content, meaning a lack of visual equipment does not restrict you if you’re presenting in an ill-equipped venue.
10. Wireless remote for presentations
Part of creating a seamless presentation is having complete control over your presentation progress, speed and what your video wall displays. Although, this can be tricky if you’re also trying to walk around your presentation space to interact with your audience.
If you don’t want to rely on a lighting, audio and visual technician to control your presentation slides, you can use a wireless remote, also known as a ‘clicker’.
A clicker is a great way to control the speed of your presentation while maintaining full flexibility to walk around your presentation space and interact with your audience. With a clicker, you can discreetly move your presentation forwards and backwards while maintaining full eye contact with your audience. This also gives your presentation a much more professional look!
11. Wireless keyboard
This one's for presenters that flit between venues on a near-daily basis. You might need to use a keyword to switch between slides, navigate Windows desktops from your video wall controller, and interact with your presentation content during your presentation.
However, carrying around clunky wired keywords can interrupt a seamless display and limit your flexibility around your stage. It can also make it very difficult when traveling in between venues.
We recommend using a small wireless keyboard for your presentations to combat this. This is a great way to have more control over your presentations while retaining a seamless look and having more mobility around your stage.
12. Adaptors
When you’re a presenter on the go, and you regularly travel to different locations, you’ll know that not every venue has compatible equipment for your presenting technology. Although this can be incredibly annoying and potentially very stressful, using adaptors is an easy way of ensuring you can continue your regularly scheduled presenting program.
Using an HDMI, VGA or DVI adaptor is a great way to ensure your technology, like your portable projector or speaker, can easily connect to your venue’s AV equipment. This relatively inexpensive bit of kit can save you a lot of time and ensure you can quickly adapt to any new set-up that uses alternating outputs.
If you’re regularly using video wall matrix switchers, processors and controllers, this is a must for your presenting kit!
Final thoughts
At DEXON, we aim to take your presentations to the next level, so that’s why we provide an amazing stock of high-quality video matrix switchers, processors and controllers. Our equipment is the perfect remedy for any presenter wanting to boost their engagement level and transform their presentations into a cinematic experience for their audience.
For versatile AV equipment that is perfect for every presentation, check out our product family where you can find your perfect controller, processor or switcher!